Only the document owner can permanently delete a file or folder, and having documents owned by a central UMN account will mean when a staff member or student employee leaves the University or changes departments, important department documents will not go with them. One way to ensure documents are not accidentally deleted or go missing is by using a departmental account and transferring ownership of all important department documents to that account. Even if members leave, the files stay exactly where they are so your team can continue to share information and get work done. Google shared drives is a shared space where teams can easily store, search, and access their files anywhere, from any device.įiles in shared drives belong to the team instead of an individual. There are two options for keeping departmental ownership of Google files: Central share using Google Drive Check the box next to the file or folder you want to transfer to another owner Click the Share icon Type the email address. Specific peopleLike files, you can choose to share folders with only specific people.1.

How do I ensure important department documents in Google Drive do not get accidentally deleted or go missing, especially when someone leaves the University or moves to another department? Solutions

Ensure important department documents in Google Drive do not get accidentally deleted or go missing, especially when someone leaves the University or moves to another department. If the file is within a folder, first double-click the folder to open it.

Google drive folder sharing